Local chapter update: Onsite registration duties for in-person events

Many of you are preparing for your fall local chapter events and are giddy with anticipation. But, with those fun fall festivities comes a lot of work and responsibilities for chapter leaders to consider.

Last week in CDI Strategies, the ACDIS national provided some tips for chapter leaders on the duties of introducing speakers and keeping time. This week, we have some more helpful hints for your next onsite meeting.

Late registrants:

• Rotate volunteers who can sit at the registration desk during the first and second sessions of the morning for late registrants
• Try to have someone at the registration desk during each break to answer questions about the event, venue, CEUs, and future chapter events

Registration desk clarification:

• Identify volunteers and clearly describe their roles.
• Try to have two person teams. Don’t leave this task to one individual. It quickly becomes overwhelming and isolating.
  • One volunteer should check attendees’ names against the registration list and the other can answer the attendee’s questions and hand them any materials, name tag, etc.
• Set up a separate table with an additional volunteer on the other side of the room with a laptop for those who are not listed on the registration sheet. Use the online membership roster from ACDIS for this.
• Have another volunteer at the doors to the session making sure that people wear their name tag and that they’ve signed in. You don’t have to be super adamant about this and “guard” the door but you do want to make sure you have accurate information about attendance coming out of the meeting.

The following is a list of upcoming events for ACDIS local chapters. If you have an upcoming event you would like to include, please email Melissa Varnavas (mvarnavas@acdis.org) and Linnea Archibald (larchibald@acdis.org).

October:

• The Arizona ACDIS chapter and the Arizona component of AHIMA meet on Saturday, October 6, 8:30 a.m. to 1 p.m., at MIHS in Phoenix. For information, contact Debra Beisel Denton (debra.beiseldenton@mihs.org).
• The Michigan ACDIS chapter meets Saturday, October 6, 7 a.m. to 5 p.m., at McLaren Hospitality House in Flint. Click here to download the save-the-date. For information, contact Susan Fantin (susan.fantin@comcast.net).
• The Colorado ACDIS chapter meets Thursday, October 11, 3:30-6 p.m., at UCHealth Anschutz Medical campus, Anschutz inpatient pavilion 2, in Aurora. Click here to download the meeting flyer. For information, contact Diane Kohler (dianekohler@centura.org).
• The Westchester/Hudson Valley ACDIS chapter meets Friday, October 11, 2-4 p.m. at Northern Westchester Hospital in Mount Kisco. For information, contact Kerry Seekircher (kseekircher@northwell.edu).
• The Central Pennsylvania ACDIS chapter meets Friday, October 12, 10:30 a.m. to 2:30 p.m., at UPMC Susquehanna in Williamsport. For information and to RSVP, contact Deanne Wilk (dwilk@pennstatehealth.psu.edu), Brenda McCowan (bmccowan@susquehannahealth.org), or Lori LaFaver (lori.lafaver@towerhealth.org).
• The Wisconsin ACDIS chapter meets on Saturday, October 13, 8:45 a.m. to 4 p.m., at the Wheaton Franciscan Medical Building, conference center fifth floor, in Milwaukee. Click here to download the agenda and registration information. For information, contact Diane Draize (ddraize@gmail.com).
• The Massachusetts ACDIS chapter meets Wednesday, October 17, 1-4 p.m., at Care New England, Kent Hospital in Warwick, Rhode Island. For information, contact Joyce Williams (JWilliams@Lifespan.org).
• The Maryland ACDIS chapter meets Friday, October 19, 12-2 p.m., at the Maryland Hospital Association in Elkridge. For information, contact Candace Blankenship (cblanke4@jhmi.edu).
• The California ACDIS chapter meets for their fourth annual conference on Friday, October 19, 7:30 a.m. to 5 p.m., at the San Diego Liberty Station Conference Center. Click here to download the save-the-date flyer. Note this event at registration capacity. For information, contact Rani Stoddard (stoddarddrv@henrymayo.com).
• The Oregon ACDIS chapter meets Friday, October 19, 7:15 a.m. to 3:30 p.m. at St. Charles Medical Center, conference rooms A & B, in Bend. Click here to download the chapter newsletter, which includes the details of the event and registration form. For information, contact Linda Dawson (linda.dawson@providence.org).
• Missouri's three ACDIS chapters meet Saturday, October 20, 7:30 a.m. to 4:30 p.m., for the third annual Show Me State conference at SSM DePaul in St. Louis. Click here to register. For information, contact Mariann Dinello (mariann.dinello@ssmhealth.com).
• The CDI Educator ACDIS networking group meets Wednesday, October 24, 3-4 p.m. eastern. Click here to download the save-the-date. For information, contact M.E. VanGelder (me.vangelder@honorhealth.com).
• The Alabama ACDIS chapter meets on Friday, October 26, 8:30 a.m. to 3 p.m., at Brookwood Baptist Health-Shelby in Alabaster. For information, contact Jeff Morris (jwmorris@health.southalabama.edu), Lauren Shivers (lauren.shivers@childrensal.org), and Marquetta Barron (mothompson@uabmc.edu).
• The Idaho ACDIS chapter meets Wednesday, October 31, 12:30 p.m. mountain time, via webinar. For information, contact Susie Curtis (curtisus@slhs.org), Jenny Baumert (baumertj@slhs.org), and Cherie Young (cyoung@kh.org).

November:

• The Central New York ACDIS chapter meets on Friday, November 9, 2-4 p.m., in the Coyne Conference Room at Pomeroy College of Nursing in Syracuse. Please RSVP by November 6. Click here to download the flyer. For information, contact Pamela Shapely (pamela.shapely@ascension.org), Bobbie Massena (massenab@upstate.edu), or Dawn Burr (dawnburr@crouse.org).
• The North Carolina ACDIS chapter meets Friday, November 16, at Vidant Health in Greenville. More details to come. For information, contact the chapter leadership team (ncacdis@gmail.com).

December:

• The Suffolk County Long Island ACDIS chapter meets Monday, December 3, 9:30-11:30 a.m., at Stony Brook University Hospital in Stony Brook. For information, contact the chapter leadership team (scacdis@gmail.com).
• The Maryland ACDIS chapter meets Wednesday, December 7, 12-2 p.m., at the Maryland Hospital Association in Elkridge. For information, contact Candace Blankenship (cblanke4@jhmi.edu).