Local chapter update: Developing a registration process for chapter events

Local chapter leaders need to establish a method for registration, particularly for full-day events or for events with an associated cost or food and beverage component. This may be a simple email, leveraging the online membership roster, or employing free, web-based survey platform such as SurveyMonkey.

The team should identify an individual to manage and monitor registration and to report back to the leadership team during its regular planning meetings. Should registration numbers seem to stagnate and/or be worryingly low, reach out to ACDIS national for help in getting the word out. The national administrative team can add details to the website and make announcements regarding your event on its social media streams as available.

During the day of the live event, be sure to identify two to four volunteers to manage the registration desk. There should always be two volunteers at registration at all times—one to greet the attendee and hand him/her any materials and the other to look up the name and hand him/her their badge. If four volunteers are available, rotate teams of two every hour throughout the morning portion of the event. Toward the end of the event, all four volunteers should be on-hand to distribute CEU certificates to the attendees. Consider handing out the certificates to the participants following the question and answer period of the final session.

At the end of the day, if feasible, plan to have a recap gathering with the leadership team at a local restaurant. This will allow everyone to celebrate the events of the day while talking through any perceived obstacles that may have arisen during the meeting.

Within the next few days, definitely within a week or so after the session, send an email to the speakers thanking them again for their participation. Leaders may also wish to send a follow up survey or letter to attendees asking them for feedback and encouraging their participation either as speakers or leadership volunteers.

It’s true there’s a ton of work that goes into planning a full-day event but the end result is well worth it.

The following is a list of upcoming events for ACDIS local chapters. If you have an upcoming event you would like to include, please email Melissa Varnavas (mvarnavas@acdis.org) and Linnea Archibald (larchibald@acdis.org).

August:

• The North Carolina ACDIS chapter meets Friday, August 24, for their summer conference at Mission Health in Asheville. For information, contact the leadership team (ncacdis@gmail.com).
• The Kentucky and Indiana ACDIS local chapters meet Friday, August 24, 8 a.m. to 5 p.m., at Baptist Health in Louisville, Kentucky. The registration fee is $95. Click here to download the registration form. For information, contact Susan Snyder (ssnyder1@bhsi.com).

September:

• The California ACDIS chapter meets Wednesday, September 5, 12-1 p.m., via webinar. For information, contact Emily Emmons (emily.l.emmons@kp.org).
• The Illinois ACDIS chapter meets Wednesday, September 12, 12-6:30 p.m., at Northwestern Lake Forest Hospital in Lake Forest. For information, contact Jenny Prescia (jprescia@nm.org).
• The Hawaii ACDIS chapter meets Wednesday, September 12, via webinar. For information, contact Shun No Chan (shunno.chan@hawaiipacifichealth.org).
• The New Orleans ACDIS chapter meets on Thursday, September 13, 4-5 p.m., at Semolina’s Restaurant in Clearview. For information, contact Judith Dowling (Judith.dowling@ochsner.org).
• The Maryland ACDIS chapter meets on Friday, September 14, 8:30 a.m. to 4 p.m., at St. Joseph’s Medical Center in Towson. Click here to download the save-the-date flyer. For information, contact Candace Blankenship (evalani3@msn.com).
• The Suffolk County Long Island ACDIS chapter meets Friday, September 14, 9:30-11:30 a.m., at Stony Brook University Hospital in Stony Brook. For information, contact the chapter leadership team (scacdis@gmail.com).
• The Kansas City Missouri ACDIS chapter meets Wednesday, September 19, 2-4 p.m., at North Kansas City Hospital in Kansas City. For information, contact Angelica Naylor (Angelica.Naylor@nkch.org).
• The Oklahoma ACDIS chapter meets Friday, September 21, 1-3 p.m., at INTEGRIS Baptist Medical Center, in the Bennett Room, in Oklahoma City. Click here to download the save-the-date. For information, contact Amanda Just (amanda.just@integrisok.com).
• The Virginia ACDIS chapter meets on Saturday, September 22, at Chippenham Hospital, Krauss Conference Room (second floor), in Richmond. More details to follow. Please RSVP by September 18. For information, contact Shelly McBrayer (shelly.mcbrayer@chesapeakeregional.com).
• The Minnesota ACDIS chapter meets Wednesday, September 26, 1-2 p.m. via conference call. For information, contact Jera Van Damme (jera.vandamme@essentiahealth.org).
• The Washington Evergreen ACDIS chapter meets on Friday, September 28, 8:30 a.m. to 3 p.m., at Trios Women's and Children's Hospital in Kennewick. Click here to download the save-the-date. For information, contact the leadership team (evergreenacdis@gmail.com).

October:

• The Arizona ACDIS chapter and the Arizona component of AHIMA meet on Saturday, October 6, 8:30 a.m. to 1 p.m., at MIHS in Phoenix. For information, contact Debra Beisel Denton (debra.beiseldenton@mihs.org).
• The Michigan ACDIS chapter meets Saturday, October 6, 7 a.m. to 5 p.m., at McLaren Hospitality House in Flint. Click here to download the save-the-date. For information, contact Susan Fantin (susan.fantin@comcast.net).
• The Colorado ACDIS chapter meets Thursday, October 11, 3:30-6 p.m., at UCHealth Anschutz Medical campus, Anschutz inpatient pavilion 2, in Aurora. The speaker will present 4:15-5:30 p.m. For information, contact Diane Kohler (dianekohler@centura.org).
• The Westchester/Hudson Valley ACDIS chapter meets Friday, October 11, 2-4 p.m. at Northern Westchester Hospital in Mount Kisco. For information, contact Kerry Seekircher (kseekircher@northwell.edu).
• The Massachusetts ACDIS chapter meets Wednesday, October 17, 1-4 p.m., at Care New England, Kent Hospital in Warwick, Rhode Island. For information, contact Joyce Williams (JWilliams@Lifespan.org).
• The California ACDIS chapter meets for their fourth annual conference on Friday, October 19, 7:30 a.m. to 5 p.m., at the San Diego Liberty Station Conference Center. Click here to download the save-the-date flyer. For information, contact Rani Stoddard (stoddarddrv@henrymayo.com).
• The Oregon ACDIS chapter meets Friday, October 19, 7:15 a.m. to 3:30 p.m. at St. Charles Medical Center, conference rooms A & B, in Bend. Click here to download the chapter newsletter, which includes the details of the event and registration form. For information, contact Linda Dawson (linda.dawson@providence.org).
• Missouri's three ACDIS chapters meet Saturday, October 20, for the third annual Show Me State conference at SSM DePaul in St. Louis. For information, contact Mariann Dinello (mariann.dinello@ssmhealth.com).
• The Alabama ACDIS chapter meets on Friday, October 26, 8:30 a.m. to 3 p.m., at Brookwood Baptist Health-Shelby in Alabaster. For information, contact Jeff Morris (jwmorris@health.southalabama.edu), Lauren Shivers (lauren.shivers@childrensal.org), and Marquetta Barron (mothompson@uabmc.edu).

Save-the-date:

• The Suffolk County Long Island ACDIS chapter meets Monday, December 3, 9:30-11:30 a.m., at Stony Brook University Hospital in Stony Brook. For information, contact the chapter leadership team (scacdis@gmail.com).